Applying the Authorization Process Manager tool is an effective way to realize significant sustainable resource and time savings.
Authorization Process Manager® is a SAP® Certified tool seamlessly embedded into SAP. The main operational differences from using it is listed in the table below. Authorization Process Manager saves a lot of work both in production support and in projects.
| Task | Without APM | With APM |
| Transports sets | Multiple | 1 |
| Approvals | Multiple | 1 |
| Testing Sessions | Multiple | 1 |
| Contacts | Multiple | 1 |
| Corrections | Multiple | 1 |
| Ticket Updates | Multiple | 1 |
| Documentation | Multiple | 1 |
Significantly enhanced workflows
The first illustration below show a typical role maintenance workflow using standard SAP SU53 (without using the tool) and the second illustration show a role maintenance workflow using the tool. Using a standard SAP SU53 workflow, testers will have to await the authorization team every time they record an error. This causes a lot of stops in the testing process and hikes the average time to develop roles.
The use of Authorization Process Manager® allow testers to resume the test immediately after reporting an error to the test container bringing the workflow process time down to a few minutes. Also this allows for a clear overview over test progress
Enhanced overview of test progress
With Authorization Process Manager it is very easy to follow up on the progress of your test. At any time you can get a status as to how many tcodes each tester has in total, how many are started, rejected, accepted and completed.
Savings potential by using Authorization Process Manager
Top line benefits delivered by Authorization Process Manager are as follows:
- Significantly enhances testing quality,
- Reduces the duration of authorization testing by 70-90%,
- Eliminates 75% of the required resources and costs for SAP authorization testing,
- Provides a complete and effective overview of test progress,
- Is implemented in just 2 days even in large SAP environments.
Findings from installations worldwide show that Authorization Process Manager®typically generates the following savings per project phase:
| Phase | APM reduces work | Process benefits |
| Design | 10 % | Early Prototyping. |
| Development | 60 % | Precise definition, no guessing and fast role building. Business experts define roles, without technical knowledge. Fast and easy administration of authorization development for the complete system landscape. |
| Test | 75 % | Auth errors don’t block test. Complete control of Auth test. No separate auth. test. Auth. test performed with integration test. Easy and fast follow up on test. |
| Go-Live | 50 % | Controlled role development process will ensure a non-critical Go-Live. |
| Production support | 65 % | Precise error description, handling and documentation given by the business experts. |
